Job Details

Executive Assistant

NacSpace is searching for an experienced, reliable and task-oriented Administrative Assistant. The Executive Assistant will work directly with our management team and will be responsible for performing a number of administrative duties. The ideal candidate is outgoing, highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced, casual environment.

Shift: Monday through Friday, 8:00am-5:00pm or 7:00am-4:00pm

Summary:

NacSpace is searching for an experienced, reliable and task-oriented Administrative Assistant. The Executive Assistant will work directly with our management team and will be responsible for performing a number of administrative duties. The ideal candidate is outgoing, highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced, casual environment.

Responsibilities:

• Schedule and maintain appointments and meetings.
• Assist in scheduling onsite interviews.
• Maintains an organized filing system of paper and electronic documents
• Prepares and reviews documents
• Creates regular reports and updates internal databases
• Responds promptly to managers' queries
• Contributes to team effort by accomplishing related results as needed
• Assists with Expense reconiliations monthly
• Assists with payables and invoice approval with management
• Assists with drug testing employees at NacSpace

Qualifications:

High School diploma or equivalent required, college courses preferred, as well as, a minimum of one year experience as an Administrative Assistant. Must be proficient in Word and Excel programs and experience with using candidate sourcing resources (e.g. Indeed, WorkinTexas/TWC, etc.) Demonstrate time management and organizational skills and be able to uphold a strict level of confidentiality.

Requirements:

Ability to sit for prolonged periods of time. Ability to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time. Ability to lift, carry, and otherwise transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.

Job Type: Full-Time

Location: Nacogdoches, TX (NacSpace - ERP - 167)