Job Details

This is an administrative support position responsible for assisting with event coordination for the Cole Art Center. Responsible for ensuring data is accurate, complete and secure; compiling and creating accurate and complete reports from the data; and performing bookkeeping and donation tracking. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Exhibition Coordinator.QUALIFICATIONS High school diploma or equivalent is required. Bachelor's degree is preferred.Three years of related experience is required. Experience in bookkeeping or financial management, general office procedures, and data entry is required. Experience with event scheduling, planning, and production is required.ESSENTIAL JOB FUNCTIONS Assists Exhibition Coordinator with event/exhibition planning, scheduling, and production.Manages external use of the Cole Art Center to include scheduling events and obtaining rentalcontracts.Maintains comprehensive database of contact information for mailing lists.Maintains files and records related to center operations.Assists with distribution of exhibition/event announcements.Performs other administrative tasks as requestedNON-ESSENTIAL JOB FUNCTIONS May supervise student assistants.May oversee other departmental staff performing data entry, filing, and scanning.May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.Performs other related duties as assigned.REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.Knowledge of, or ability to learn, university and departmental policies and procedures, including financial regulations.Skill in using computer applications including spreadsheet, database, and word processing software.Skill in completing assignments accurately with attention to detail.Ability to learn office and university-specific software.Ability to work independently with general supervision.Ability to communicate effectively in both oral and written form.Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.Ability to set priorities and complete assignments on time.Ability to effectively market the programs and services of the department.Ability to effectively market the programs and services of the department.Safety Statement Stephen F. Austin State University recognizes the potential for accidents in performing job-related tasks. SFA promotes a safe working environment. Employees will be responsible for completing assigned tasks safely and efficiently. Employee evaluations will include safe job performance.This is a security-sensitive position subject to criminal record check.This is an IT-sensitive position subject to Computer and Network Security policy#J-18808-Ljbffr